Roomify: A Real-time Space Allocation System

Vishwakarma Institute of Technology, Department of Computer Engineering, Pune MH, India

^* Corresponding author: This email address is being protected from spambots. You need JavaScript enabled to view it.

Abstract

Inefficient room management is a major concern for academic institutions, often resulting in inconsistent venue bookings. Issues such as double bookings, unrecorded cancellations, and underutilized spaces complicate campus operations. To address these challenges, this project presents 'Roomify', a campus-wide, interactive, real-time room booking system. Unlike existing legacy systems which often lack real-time synchronization and fail to prevent double-bookings effectively, Roomify provides a comprehensive solution featuring user registration, conflict-free booking reconciliation, administrative oversight, and automated notifications. The system intervenes to update real-time asset availability, ensuring rooms are utilized efficiently. Roomify is designed as an extensible application, setting a new standard for resource management through integrated data analytics and a user-friendly interface accessible across devices. Finally, the system includes a feedback mechanism that analyzes historical booking data to improve future reservation efficiency.